In July 2023, APWA rolled out a brand new website including an entirely new platform for creating and managing events. With the new platform, Chapters must implement new processes for how events are hosted. Please use the guide below to help us support you in hosting a successful event.
For assistance with planning and execution of an event, please contact Tommy Renfro at trenfro@gbateam.com.
To create a KCMetro Chapter event and manage registration on the chapter webpage, please contact Kati Horner Gonzalez at kati@katigon.com.
Please include the following information:
- Event Name*
- Time, Date, Location*
- Registration Dates (Open and close)*
- Topic*
- Speaker Name(s) – if applicable
- Speaker Bio(s) – if applicable
- Registration Types and Costs*
- Please indicate if the event is free
- Total registration capacity (maximum number of seats/tickets available)*
- Summary of Event (to be used in announcements, should be inclusive of all information needed for an announcement)*
- Meal information – if applicable
- Host Committee*
- Event contact person and information*
- Please note, this person is responsible for securing venues, coordinating details and speakers, and ensuring payment of invoices, deposits, etc.
- Any other applicable information
- Agenda, Pictures, Maps, Theme of Event, Background Information, Etc.
*Required Information
Additional Notes
- Events must be scheduled at least 4-6 weeks in advance to allow for sufficient time for creation, notifications, and registrations.
- Registration Reports are run on Mondays, at the request of event sponsors.
- We recommended closing registration at least 48 hours ahead of an event, and if appropriate, on a Wednesday (weekly Chapter emails are sent on Tuesdays and we often see several registrations immediately following). Registration will close no later than 3pm the day prior to an event. Event hosts may determine if they will accept late registrations at the door of an event.
- A Final Registration Report will be run after registration closes